Assistant to the Head of one of Diplomatic Missions (HOM) – New Delhi


Position: Assistant to HOM (Head of Mission)

Organization: One of the Diplomatic Missions (Embassy)

Location: Chanakyapuri, New Delhi

Job Type: 06 Months Contract (May/may not Extend)

Working Hours: 7:30Hrs/day and 05 days/week
**Overtime shall be paid for extra time, if require

Desired Candidate Profile:
- Good communication skills – English and Hindi //both
- Event Management
- Liaising with government/ private agencies (eg- PMO office, CEO office)
- Good writing skills while drafting emails, along with calendar management
- Pleasing personality

Salary Offerings: 55K to 60K / Month (Reasonably Negotiable)

Gender preference: No gender preference; Male / Female candidates, both are welcome


Detailed Profile:

About the Role:
Under limited direction, the Assistant to the High Commissioner (HOM) provides high-level executive support and is responsible for arranging and scheduling meetings, briefings, and associated administration, supporting the HOM and spouse-led events and functions, liaising with key stakeholders (both within the AHC and externally) and broader coordination and support to the Executive Office. This role works with a small team of Assistants, is required to regularly work outside of business hours and provides backup support to the HOM Executive Assistant.

The key responsibilities of the position include, but are not limited to:
??  Cultivate and maintain an effective network of contacts, including with Indian government officials, diplomatic officials, academics, and business leaders, to arrange appointments and CVs for HOM to support a strong bilateral relationship.
??  Prepare and manage the HOM’s daily and forward program and schedule of appointments, including arranging official appointments, coordinating regional travel arrangements and security.
??  Organise, plan, and manage HOM’s representational and functions for the HOM including managing the delivery of multiple concurrent events, coordinating guest lists, overseeing event set up, and the completion of quarterly rep returns in accordance with policies and procedures.
??  Triage and respond to a range of requests, including correspondence, meeting requests and invitations for HOM attendance at functions, seeking advice from partner agencies where appropriate.
??  Provide current and meaningful advice on local diplomatic and cultural protocols.
??  Provide support for high level official visits, including the development of program elements in line with visit expectations and guidelines, secure meetings with Indian Ministers and senior officials or private sector contacts.
??  Maintain a list of up-to-date contacts in government, private sector, media, and the Diplomatic Corps and maintain up-to-date CVs of key stakeholders for inclusion in meeting and briefing documents

Capabilities (Skills and Attributes) required for the role:
??  An ability to take initiative, make sound judgements, set priorities, work under pressure with limited supervision and willingness to undertake all aspects of work assigned with a high level of professional skill and integrity
??  Responsiveness to priorities and issues of interest to Australia
??  An ability to respond to challenges, manage a diverse and substantial workload with efficiency
??  An ability to meet tight deadlines
??  Excellent organisational, planning and management skills including the capacity for detailed planning for high-level visits.
??  Excellent interpersonal and management skills, ability to deal confidently, sensitively, and tactfully with others.
??  Fluent English and Hindi language skills.

Qualifications/Experience required for the role:
??  Professional qualifications and experience in office management and organising functions/events.
??  Highly developed liaison and advocacy skills with the ability to co-ordinate and communicate confidently at high levels with Indian Government, foreign missions, and stakeholders and in the private sector.
??  Ability to develop and maintain productive relationships with high-level Indian Government officials and other diplomatic missions and organisations.
??  Familiarity with Indian Government and organisation structures is an advantage.
??  An understanding of protocol issues either domestically or in a foreign context is desirable.
??  Demonstrated high-level ability to use the Microsoft Office suite of programs.

About the Australian Government’s Department of Foreign Affairs and Trade:
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program, and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional, and bilateral interests.